We are delighted you are exhibiting at EXPO 2009 in Atlanta, September 9-13 (tradeshow dates: September 10-13). As in the past, overnight rooms, suites and meeting space will be assigned in order of your exhibitor priority points. Exhibitors have the opportunity to reserve up to 5% over the number of overnight rooms used in 2009. Exhibitors using CEDIA EXPO Housing for the first time may reserve up to 10 overnight rooms.
When Rooms May Be Reserved
Exhibitors will have the opportunity to reserve a hotel room block between November 2008 – March 2009 in order of priority points (the same order the exhibit space was selected). Click here to see when you can begin making your hotel reservations.
Reserve Room Block Now!
Visit CEDIA EXPO Housing.
Please Note: Making reservations is a three step process. If all three steps are not completed by your assignment date listed on the welcome page, all rooms will be automatically released.
Step 1 – Block rooms
Step 2 – Reserve each room in someone’s name
Step 3 – Select “Send reservations to CEDIA EXPO Housing” button
Complete all 3 Steps by your assignment date or the rooms you block will automatically be cancelled
Critical Housing Information
Changes of any kind or a cancellation of a reservation will be assessed the cancellation/change/name substitution fee, which will be charged to the credit card on file. “No Show” fees will be charged following EXPO, if applicable. You are permitted to make changes, name substitutions, and cancellations in writing for your reservations until August 27, 2009, by going online at www.cedia.org/expo or by fax to 317-578-0621. The following fees apply.
| Critical Dates |
Cancellation/Changes/
Name Substitutions |
No Show |
| Until July 7, 2009 |
No charge |
N/A |
| July 8 – July 30, 2009 |
$25 |
N/A |
July 31 – September 13, 2009 |
$50 |
$50 |
When a change or cancellation is made there are a number of administrative tasks that follow in order to assure the request is handled properly. Most importantly, is the verification of the hotels list of reservations. The list is manually reviewed for accuracy and corrected with the hotel. This process must be repeated each time a reservation is changed or cancelled. Hotel systems are not flexible enough to confirm only changed and cancelled reservations, making this a very time consuming process. While hotels have been instructed not to take cancellations/changes some do, which puts you at risk of having your reservation changed back to match what we have in our system. Since you have elected to use the housing system, we have an obligation to you to make sure your reservation matches our system. Therefore, fees are applicable regardless if you call the hotel directly, make them online or call us.
Additional hotel penalties may apply for cancellations 72 hours prior to your arrival date, early departures, and "No Shows." Verification of these charges directly with the hotel is recommended.
Questions
Call 877-307-0325 or 317-472-3939. Also you may email questions to CEDIAHousing@conventionmanagers.com.
Maps/Hotel Rates
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Map of Buckhead – Metro Atlanta
List of Hotels
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